Job Title: Office Secretary

Location: Star City High School

Reports to: Building Principal

DESCRIPTION OF POSITION To assist the building administrators in office activities so as to provide the best educational services to students. Responsible for attendance records and performing other related office and clerical duties as necessary.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Be responsible for clerical needs of building administrators. Maintain a variety of office files and records.
2. General office and receptionist duties, including answering the phones, dealing with parents, teachers, students, and staff members.
3. Maintain all student records such as transcripts, report cards, and medical records as required.
4. Enroll new students, securing all necessary records for placement.
5. Fill in for RN as approved by RN and State law.
6. Maintain financial records for the building, including collection, receipt, and deposit of all monies, process invoices and prepare bills for payment.
7. Update detention list and distribute to appropriate personnel. Handle all aspects of out of school suspension.
8. Check-in or out students entering and leaving the building with a parent.
9. Document notes from parents, doctors, dentists and court on student records.
10. Appropriately greet visitors, parents, and accept deliveries coming into the building and direct them to the appropriate area.
11. Assist teachers with information on students as needed and handle requests for student records from other schools, make copies and mail as needed.
12. Provide assistance to the receptionist or other office personnel as required to maintain a smooth running office.
13. Perform any other related duties as required or assigned.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE High school, plus specialized schooling and/or on the job education in a specific skill area; e.g. data processing, clerical/administrative, equipment operation, etc, plus 12 to 18 months related experience and/or training. Or equivalent combination of education and experience.

COMMUNICATION SKILLS Ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, the general public and other employees of the organization.